CheatSheet

Newer items will show up at the top

• Format a table in an email. Unfortunately Gmail does not keep the "table format" if you copy paste from Excel. A quick work-around is to copy from Excel,  open Sheets, paste into a blank sheet, then copy from there into Gmail.  If you have Gmail, you have Sheets (Google's spreadsheet). If you need help getting to it, ask Steve.
  

• Edit an existing subject line  I like to be a good net-citizen and sometimes update subject lines. To do this, click on the arrow and choose "edit subject".
  
• Show/Hide Text Formatting  See the "A" in the screen show...Sometimes I get claustrophobic and want more space, it took me a minute to realize you can toggle the formatting bar to show or hide it.
  
  
• Preview Pane (like Outlook) Log into Gmail, click the gear icon, top right area, go to settings and go to labs. Enable Preview Pane and click the Save button at the bottom of the window.
  
  Then back in your email listing. Click the
  new "split" button next to the gear icon (top right area).
  
  
  
  
  
  
  
• When you reply to yourself, the reply message will NOT go into your inbox, but it will be in the sent folder
   
• May 17: There is a label named "All Mail". This contains all mail (except spam and trash). FYI, you will find your replied email in here (but not in the inbox)
  
  

Day One

Ok, it is not really day one. It's really day 3 if you started this week on Monday. We are having some learning curves and small hurdles. In this blog I hope to shed light on some of the details of Gmail.

I've explained this to several people, but it is worth repeating. Gmail thinks about email differently than outlook. The biggest thing is that Gmail says here is a big bucket and lets put all mail in that bucket.  Using Gmail, we can put on labels and that helps us get organized. Office staff are all using Outlook as the main email tool. Outlook is what we are used to. Outlook says let's have an inbox, but let us also have folders.  Labels are like folders, but there are some differences.

This article is good at explaining the two:  https://askleo.com/how-do-gmail-labels-relate-to-folders/


I got a little ahead of myself. I've reviewed this with most or all of the office staff. Our 'new' email system is using Google G-Suite/Gmail. And the email will sync across any device or app or program that checks your email. Google handles a lot of the behind the scenes stuff, including making our email more deliverable (fewer bounce backs or marked as spam).  With G-Suite, our email, calendars and contacts are now synced.

I already sent this to you, but i'm going to make it available here. A review of how email is synced and examples of synced folders.  EMAIL 101